Privacy Policy

1. Data Controller

The controller of personal data collected through this website is:

2. Legal Basis for Processing

Personal data is processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR) and the Polish Act of 10 May 2018 on the Protection of Personal Data (Journal of Laws 2018, item 1000).

Depending on the purpose, the legal basis for processing is:

• Art. 6(1)(a) GDPR — consent of the data subject (registration form),
• Art. 6(1)(b) GDPR — performance of a contract or pre-contractual steps (ticket purchase, event registration),
• Art. 6(1)(c) GDPR — compliance with a legal obligation,
• Art. 6(1)(f) GDPR — legitimate interests of the controller (defense against claims, website security).

3. What Data We Collect and Why

3.1 Registration Form

Through the event registration form, we collect:

• first and last name,
• email address or phone number,
• other data voluntarily provided in the form.

This data is processed solely for the purpose of organizing the event and managing participants. The legal basis is consent (Art. 6(1)(a) GDPR) given by submitting the form. Data is stored for the period necessary to carry out the event, no longer than 2 years from the last contact.

3.2 Technical Data

The hosting server (Netlify, Inc., 512 2nd Street, Suite 200, San Francisco, CA 94107, USA) automatically records standard technical data sent by the browser: IP address, browser type and version, operating system, requested URL, date and time of access. This data is not processed by the controller for personal identification purposes; it serves solely to ensure the stability and security of the website. Netlify's privacy policy is available at netlify.com/privacy.

4. Cookies

This website uses cookies — small text files stored on the user's device by the web browser. We use two types of cookies:

4.1 Essential Cookies

Session cookies necessary for the proper functioning of the website. They do not require user consent.

4.2 Analytical Cookies

To analyze website traffic, measure content effectiveness, and improve the quality of the website, we use Google Analytics (ID: G-J8FFD5WVML). It collects anonymous statistical data such as visit counts, time spent on the website, pages visited, and approximate traffic sources. This data is not used to identify specific individuals.

In accordance with Art. 173 of the Polish Telecommunications Act of 16 July 2004 (Journal of Laws 2004 No. 171, item 1800, as amended) and Recital 32 of the GDPR, analytical cookies are only installed after obtaining prior, informed, and voluntary consent from the user via a cookie consent mechanism (banner/widget on first visit).

Consent may be withdrawn at any time by changing browser settings or using the opt-out option available on the website.

4.3 Managing Cookies

Users can change their cookie settings in their web browser at any time, including completely blocking cookies. Instructions for popular browsers:

• Chrome — Settings → Privacy and security → Cookies and other site data
• Firefox — Settings → Privacy & Security → Cookies and Site Data
• Safari — Preferences → Privacy → Manage Website Data
• Edge — Settings → Cookies and site permissions

Blocking analytical cookies does not affect the ability to use the website.

5. External Services

The following third-party services are used on this website and may process user data according to their own policies:

5.1 Google Fonts (Bunny Fonts CDN)

The website loads fonts via Bunny Fonts (BunnyWay d.o.o., Dunajska cesta 165, 1000 Ljubljana, Slovenia), a GDPR-compliant alternative CDN for Google Fonts. Each time the website is loaded, the user's browser connects to Bunny Fonts servers. Bunny Fonts' privacy policy is available at bunny.net/privacy.

5.2 Google Analytics

The website uses Google Analytics provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) for traffic analysis. Google's privacy policy is available at policies.google.com/privacy.

5.3 Social Media

The website may contain links to social media profiles. Clicking a link redirects to an external website whose owner may process data according to their own privacy policy. The controller of this website is not responsible for data processing by such entities.

6. Data Transfers Outside the EEA

Some of the service providers mentioned in section 5 (Google, Netlify) are based in the USA. Data transfers are carried out on the basis of Standard Contractual Clauses approved by the European Commission or other mechanisms ensuring an adequate level of data protection in accordance with Art. 46 GDPR.

7. Rights of Data Subjects

Under the GDPR, you have the following rights:

• Right of access (Art. 15 GDPR) — the right to obtain information about processed data and a copy thereof,
• Right to rectification (Art. 16 GDPR) — the right to request correction of inaccurate or completion of incomplete data,
• Right to erasure (Art. 17 GDPR) — the right to request deletion of data ("right to be forgotten"),
• Right to restriction of processing (Art. 18 GDPR),
• Right to data portability (Art. 20 GDPR),
• Right to object (Art. 21 GDPR) — in particular to processing based on legitimate interest,
• Right to withdraw consent — at any time, without affecting the lawfulness of processing carried out before withdrawal.

To exercise the above rights, contact the controller using the details provided in section 1. Your request will be processed within 30 days.

You also have the right to lodge a complaint with the supervisory authority — the President of the Personal Data Protection Office (PUODO), ul. Stawki 2, 00-193 Warsaw, Poland, uodo.gov.pl.

8. Data Security

The controller applies appropriate technical and organizational measures to protect processed personal data against unauthorized access, loss, or destruction. The website is accessible only via an encrypted HTTPS connection.

9. Changes to the Privacy Policy

The controller reserves the right to amend this privacy policy. Users will be informed of any significant changes by publishing an updated version of the document on the website with a new update date.